Special School Board Meeting
Via Zoom
Wednesday, December 3rd, 2020
Meeting called to order by President Bradfield at 4. 03pm
Roll call: Members in attendance: Brad Sage, Kelly Bradfield and Rose Ann Johnson
Absent members: Ted Lone Fight and Sherry Turner-Lone Fight.
Others: Tara Thomas, Abiodun Obidinma and Katherine Turner
Adoption of the agenda
Johnson moved to adopt the agenda and Sage seconded.
Vote: Johnson, Bradfield and Sage voted yes. Motion passed
Approval of invoices towards new school construction
Sage moved to approve Burke Construction’s invoice ND-01820 in the amount of $1,741,500 and Johnson seconded.
Discussion. Vote: Johnson, Bradfield and Sage voted yes. Motion passed
(Arden Boxer joined the meeting at 4.06pm.)
Johnson moved to approve Braun Intertec Corporation’s invoice B234466 in the amount of $5,288.25 and Sage seconded.
Discussion. Vote: Johnson, Bradfield and Sage voted yes. Motion passed
Air purification bid
Thomas stated that she has reviewed the two bids received for the Air purification system. She recommended awarding the air purification bid to H.A. Thompson & Sons, at a cost of $30,475.
Sage moved to approve H.A. Thompson & Sons’ bid for work on the Air purification system and Johnson seconded.
Discussion. Vote: Johnson, Bradfield and Sage voted yes. Motion passed
Attendance drop procedures
Thomas presented the Attendance Drop Procedures. She also explained that the handbook limits the number of days that students can make up so the Attendance Committee suggested flexibility, by offering students who are willing to do the work a waiver which allows them make up more days than the handbook allows.
The Board reviewed the Attendance Drop Procedures and suggested changes.
Thomas will bring back the Attendance Drop Procedures and the proposed attendance make-up policy waiver to the next meeting.
Review of the Addendum to the Health and Safety plan.
Thomas presented the Addendum to the Health and Safety Plan. She further stated that the State has brought out new guidelines, so the plan will need to be updated.
Bradfield recommended tabling till next week when the Addendum has been reviewed side by side with the new guidelines.
Hiring
Thomas presented the Network System Analyst for hire.
It was decided that Thomas will take it back to the Hiring Committee to clarify the terms of employment.
Tabled.
Advertisement of open positions
Sage moved to advertise the CTE, Librarian, Elementary Teacher, Business Teacher and FACS Teacher positions beginning on December 7th and closing on February 15th. Johnson seconded.
Vote: Johnson, Bradfield and Sage voted yes. Motion passed
Adjournment
Sage moved to adjourn the meeting at 5.04pm and Johnson seconded.
Vote: Johnson, Bradfield and Sage voted yes. Motion passed
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Special School Board Meeting
Via Zoom
Wednesday, November 23rd, 2020
Meeting called to order by President Bradfield at 4.03pm
Roll call: Members in attendance: Brad Sage, Kelly Bradfield, Rose Ann Johnson, Ted Lone Fight and Sherry Turner-Lone Fight.
Others: Tara Thomas, Abiodun Obidinma, Alfred Taylor, Tim Gray, Suzanna Hall
Dawn Stroh, Gregory Sherwood, Roberta Baker and Brenda Hale
Adoption of the agenda
Lone Fight moved to adopt the agenda and Sage seconded.
Vote: Johnson, Sage, Lone Fight, Turner-Lone Fight and Bradfield voted yes. Motion passed
Opening of the Air purification bid
Thomas opened the sealed bids received for the Air purification system. Bids were received from H.A. Thompson & Sons and DELOS.
Thomas will review each bid and bring back her recommendation.
Review of dropped students due to attendance
Thomas informed the Board that of the 71 students dropped due to attendance, half have been re-enrolled with attendance contracts and case managers. She further explained the Attendance Drop Procedures.
There was extensive discussion about the need to improve attendance and the risk of losing funding if attendance drops significantly. The need to improve communication between the School Secretary, Teachers, Administrators and Families was also emphasized.
It was recommended that Thomas will take the issue back to the Attendance committee and present the final plan at the meeting holding on December 3rd.
Student seat time
Bradfield asked if High School students have enough seat time if the calendar is put into NASIS.
Taylor reassured the Board that the High School students have enough seat time.
Bailly explained that there is need to get clarification on what counts towards instructional credit hours, because there is a difference between seat time and instructional hours.
Thomas will get clarification and bring back to the Board.
Adjournment
Sage moved to adjourn the meeting at 5.36pm and Lone Fight seconded.
Vote: Johnson, Sage, Lone Fight, Turner-Lone Fight and Bradfield voted yes. Motion passed
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Special School Board Meeting
Via Zoom
Wednesday, November 18th, 2020
Meeting called to order by President Bradfield at 9.00am
Roll call: Members in attendance: Brad Sage, Kelly Bradfield, and Rose Ann Johnson
Absent members: Ted Lone Fight and Sherry Turner-Lone Fight
Others: Tara Thomas, Abiodun Obidinma, Arden Boxer and Roberta Baker
Adoption of the agenda
Sage moved to adopt the agenda and Johnson seconded.
Agenda #10 will be corrected to read: Notification of students and parents who were dropped due to attendance.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Approval of invoices towards new school construction
Johnson moved to approve Panther Development Investments’ invoice PDI-1044 in the amount of $18 and Sage seconded.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Sage moved to approve Braun Intertec Corporation’s invoice B231334 in the amount of $9,969.75 and Bradfield seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Amendment of the Health and safety smart restart plan
Thomas presented NDSBA’s guidance to designate K-12 staff as essential. She explained that she wants to designate staff as essential workers but there needs to be a safe way for close contacts to be at work.
Johnson suggested bringing back the recommended amendment to the Health and Safety Plan. Thomas will bring back to the next meeting.
(Sherry Turner-Lone Fight joined the meeting at 9.20am).
Approval of security camera purchase
Sage moved to approve Computer Store’s invoice 406884 in the amount of $68,713 for the purchase of security cameras. Turner-Lone Fight seconded.
Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Approval of Anne Carlsen center’s invoice
Johnson moved to approve Anne Carlsen Center’s invoice 3007991 in the amount of $12,137.02 and Sage seconded.
Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Resignations
Boxer presented the resignation letter received from the School Secretary, Brianna Danks with an effective date of November 20th.
Turner-Lone Fight moved to accept the resignation of the School Secretary, Brianna Danks; and Sage seconded.
Discussion. Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Johnson moved to advertise the School Secretary position starting Nov 20th and Bradfield seconded.
Discussion: Bradfield suggested combining positions for cost savings.
Johnson withdrew her motion. Motion dies
Thomas will bring back a feasibility plan for combining positions by December 2nd.
Boxer presented the resignation letter received from the part-time Kitchen/part-time Facilities Secretary, Brenda Bullard with an effective date of November 19th.
Johnson moved to accept the resignation of the part-time Kitchen /part-time Facility Secretary, Brenda Bullard and Turner-Lone Fight seconded.
Discussion: Thomas said she does not want to open the Kitchen position yet and the Facilities position will be filled in house.
Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Boxer presented the resignation letter received from the Transportation Manager, Johnny Bullard with an effective date of November 20th.
Sage moved to accept the resignation of the Transportation Manager, Johnny Bullard and Turner-Lone Fight seconded.
Discussion: The position will be filled in house.
Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Johnson moved for Brianna Danks, Brenda Bullard and Johnny Bullard to not be excluded from the loyalty payment and Turner-Lone Fight seconded.
Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Holiday dinner
Obidinma requested to have a drive-through holiday dinner on December 11th.
Johnson moved to have the holiday dinner on December 11th at 4pm and Sage seconded.
Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Notification of students and parents, who were dropped due to attendance.
Bradfield expressed dissatisfaction with the lack of communications between parents and teachers about students who were dropped. Thomas explained that there were gaps in communication but there will be a meeting and a procedure will be developed on how to fix it. She further explained the process for dropping students due to attendance.
There was extensive discussion about the need to improve communication between Administrators, Teachers and Parents.
The Board gave Thomas a directive to correct the issue and email the Board on the number of students dropped, re-enrolled and the plan to help the students who have been dropped.
Thomas stated that the Administrators, Records officer, IT and Home Liaison officer will meet to determine where the gaps are and what the procedure should be. She will bring back an update on the 23rd.
Adjournment
Johnson moved to adjourn the meeting at 10.42 am and Turner-Lone Fight seconded.
Vote: Johnson, Sage, Turner-Lone Fight and Bradfield voted yes. Motion passed
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Regular School Board Meeting
Via Zoom
Tuesday, November 12th, 2020
Meeting called to order by President Bradfield at 4.01pm
Roll call: Members in Attendance: Brad Sage, Kelly Bradfield and Rose Ann Johnson
Absent Members: Sherry Turner Lone Fight and Ted Lone Fight
Others: Tara Thomas and Abiodun Obidinma, Alfred Taylor, Arden Boxer, Chandler Worley, Dawn Stroh and Tescha Bailly
Additions to the agenda
#9. Approval of Turkeys and Hams
#10. Approval of Loyalty payment
Adoption of the agenda
Johnson moved to adopt the agenda with the additions and Sage seconded.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Approval of minutes
Johnson moved to approve the minutes of November 4th and Sage seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Sage moved to approve the minutes of October 29th and Johnson seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Johnson moved to approve the minutes of October 14th and Sage seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Approval of bills
Johnson moved to approve the bills in the amount of $72,577.73 and Sage seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed
New School construction update
Bradfield gave an update on the ongoing construction. She stated that the building is coming together nicely, and the grand opening is still scheduled for August 22nd, 2021.
She further stated that there is still a struggle to get payment from the Tribe and, there is need to come up with avenues to raise the deficit.
Approval of invoices towards new school construction.
Sage moved to approve Burke Construction’s invoice ND-01819 in the amount of $1,975,302 and Johnson seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Amendment of the smart and restart plan.
Thomas presented NDSBA’s guidance on designating K-12 employees as essential workers. Bradfield requested finding out where it places the school legally. She recommended having legal review the guidance in comparison with our current process. Tabled.
Written Department Head Reports
• High School-Alfred Taylor
The Board reviewed the Tribal School COVID-19 Self-Assessment survey. Since only few employees participated, the Board gave the Superintendent a directive to make sure all 51 employees participate in the survey and bring the results back to the next regular meeting.
• Elementary School-Gregory Sherwood
• Title I- Tescha Bailly
• Special Ed- Candace Sherwood
• Information Technology- Roberta Baker
• Human Resources-Arden Boxer
• Kitchen- Chandler Worley
Approval of Turkeys and Hams
Johnson moved to approve the order of Turkeys and Hams for staff and School Board not to exceed $2,500 and Sage seconded.
No discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed
• Facilities-Kyle Grady
• Transportation-Johnny Bullard
• Athletic Director-Donovan Abbey
Abbey requested paying the Cross-country Coach, Acorn Holds the Enemy.
Johnson moved to pay Acorn Holds the Enemy a prorated amount of $2,500 and Sage seconded.
Discussion: Abbey stated that Holds the Enemy will be the Cross-country Coach for the coming year.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed
• Business Manager-Abiodun Obidinma
• Superintendent-Tara Thomas
Loyalty Payment
Johnson moved to approve loyalty payment of $500 after taxes for employees and school Board and Sage seconded.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Adjournment
Sage moved to adjourn the meeting at 5.39pm and Bradfield seconded.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Special School Board Meeting
Via Zoom
Tuesday, November 12th, 2020
Meeting called to order by President Bradfield at 2.06pm
Roll call: Members in Attendance: Brad Sage, Kelly Bradfield, Ted Lone Fight and Rose Ann Johnson
Absent Members: Sherry Turner-Lone Fight
Others: Tara Thomas and Abiodun Obidinma
Adoption of the agenda
Johnson moved to adopt the agenda and Sage seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
Business Manager evaluation
Due to the coronavirus the evaluation forms could not be submitted to the President in advance, so the compilation of the evaluation was done at the meeting.
Section 1: Coordinate Board meetings.
Johnson moved to approve a rating of Exceed expectation on coordinating Board meetings and Sage seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
Section 2: Oversee district finances.
Johnson moved to approve a rating of Exceed expectation for Overseeing district finances and Sage seconded.
Vote: Johnson, Sage and Bradfield voted yes. Lone Fight voted No. Motion passed
Section 3: Perform risk management function.
Johnson moved to approve a rating of Satisfactory for Performing Risk Management functions and Sage seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
Section 4: Perform personnel management duties.
Lone Fight moved to approve a rating of Exceed expectation for Performing personnel management duties; and Johnson seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
(Bradfield turned the Chairing of the meeting to Vice President, Johnson at 2.30pm)
Section 5: Oversee district elections.
Lone Fight moved to approve a rating of Exceed expectation for Overseeing district elections and Sage seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
Section 6: Perform other assigned duties.
Sage moved to approve a rating of Satisfactory for Performing other assigned duties; and Lone Fight seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
(Meeting turned back to President, Bradfield at 2.35pm)
Section 7: Demonstrate professional competencies.
Sage moved to approve a rating of Exceed expectation for Demonstrating professional competencies and Johnson seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
Johnson moved to approve an overall evaluation of Exceed Expectation for the Business Manager and Sage seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
Adjournment
Johnson moved to adjourn the meeting at 2.45pm and Sage seconded.
Vote: Johnson, Sage, Lone Fight and Bradfield voted yes. Motion passed
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Special School Board Meeting
Via Zoom
Tuesday, November 10th, 2020
Meeting called to order by President Bradfield at 9.56am
Roll call: Members in Attendance: Brad Sage, Kelly Bradfield, Sherry Turner Lone Fight and Ted Lone Fight
Absent Members: Rose Ann Johnson.
Others: Tara Thomas and Abiodun Obidinma
Adoption of the agenda
Sage moved to adopt the agenda and Turner-Lone Fight seconded.
Vote: Turner-Lone Fight, Sage, Lone Fight and Bradfield voted yes. Motion passed
Superintendent evaluation
The Superintendent’s evaluation was conducted, and feedback was given. She received a satisfactory rating in all sections.
Lone Fight moved to declare a satisfactory rating for the Superintendent’s evaluation and Sage seconded.
Vote: Turner-Lone Fight, Sage and Lone Fight voted yes. Bradfield abstained from voting. Motion passed.
Adjournment
Sage moved to adjourn the meeting at 10.49 am and Turner-Lone Fight seconded.
Vote: Turner-Lone Fight, Sage, Lone Fight and Bradfield voted yes. Motion passed
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Special School Board Meeting
Via Zoom
Wednesday, November 4th, 2020
Meeting called to order by President Bradfield at 9.00am
Roll call: Members in Attendance: Rose Ann Johnson, Brad Sage and Kelly Bradfield
Absent: Sherry Turner Lone Fight and Ted Lone Fight
Others: Tara Thomas, Abiodun Obidinma, Matthew Keranen, Arden Boxer, Suzanna Hall, Viviana Leyva, Tim Gray and Candace Sherwood
Adoption of the agenda
Johnson moved to adopt the agenda and Sage seconded.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Discussion and possible action on the Re-opening plan
Thomas explained that due to the rising coronavirus cases in the State, it would be wise not to re-open. And staff and students are also in favor of not re-opening.
Johnson expressed dissatisfaction with protocol not being followed on picture day despite the directives given to the Superintendent to make sure temperatures are being taken.
Bradfield emphasized the need to follow the Smart Restart Plan.
Thomas presented the minutes from the School Improvement Team meeting. Bradfield gave a briefing of the meeting.
There was discussion about helping students who will be dropped because they have missed 10 straight days of school. Thomas said a letter will be sent to the students encouraging them to re-enroll. The Board discussed expanding the A’abi program designed for high risk drop out student.
Johnson moved to expand the A’abi program and Sage seconded.
Discussion: Thomas will include in every report, how many students are being serviced and the success rates.
It was agreed that the program will cover all students.
Johnson advised Thomas to inform parents about it. Thomas will send out a letter to parents.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
It was reiterated by the Board that directives have been given to the Superintendent to make sure temperatures are being taken and also that there is a checklist of what should be done if someone tests positive for coronavirus.
It was discussed that the Superintendent will give a directive to the Facility Manager to make sure the issue with the water heater is corrected, and she will also give a directive to staff to take the staff survey sent out by Dr. Taylor.
Bradfield read the recommendation from the School Improvement Team, to shut down the gym for three weeks. Thomas explained that there is a need to limit congregant settings, so she also recommends closing the gym for three weeks until after thanksgiving.
The Board discussed the issue. Bradfield recommended closing the gym till two weeks after Christmas.
Johnson moved for the gym to stay closed until two weeks after Christmas and Sage seconded.
Discussion: Johnson emphasized the need for staff to sanitize daily in order to stay safe.
Bradfield advised that teachers use a checklist to ensure procedures are being followed.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Bradfield went through the minutes from the School Improvement Team meeting.
(Sherry Turner-Lone Fight and Ted Lone Fight joined the meeting at 10.05am.)
Adjournment
Johnson moved to adjourn the meeting at 10.07am and Sage seconded.
Vote: Johnson, Lone Fight, Turner-Lone Fight, Sage and Bradfield voted yes. Motion passed.
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Special School Board Meeting
Zoom and Mandaree Conference room
Wednesday October 29th, 2020
Meeting called to order by President Bradfield at 4.07 pm
Roll call: Members in Attendance: Rose Ann Johnson, Brad Sage, Kelly Bradfield and Sherry Turner-Lone Fight
Absent members: Ted Lone Fight
Others: Tara Thomas, Abiodun Obidinma and Josephine Espino
Adoption of the agenda
Turner-Lone Fight moved to adopt the agenda and Sage seconded.
Vote: Johnson, Turner-Lone Fight, Sage and Bradfield voted yes. Motion passed.
Approval of invoices towards new school construction
Turner-Lone Fight moved to approve Burke Construction Group’s invoice ND-01818 in the amount of $1,625,935.75 and Sage seconded.
Discussion. Vote: Johnson, Turner-Lone Fight, Sage and Bradfield voted yes. Motion passed.
School Nurse Job Description
Thomas presented the School Nurse job description.
(Ted Lone Fight joined the meeting at 4.16pm)
The Board suggested changes.
Johnson moved to approve the school nurse job description with changes, and Turner-Lone Fight seconded.
No discussion. Vote: Johnson, Turner-Lone Fight, Lone Fight, Sage and Bradfield voted yes. Motion passed.
School Nurse Salary Schedule
Thomas presented the school Nurse Salary schedule.
Turner-Lone Fight moved to approve the school Nurse salary schedule with a starting base of $25.95 for someone with an RN License only. A starting base of $27 for someone with a RN Licence with a Bachelors. And a starting base of $29 for someone with an RN license with a Masters degree. Sage seconded.
Discussion. Vote: Johnson, Turner-Lone Fight, Lone Fight, Sage and Bradfield voted yes. Motion passed.
Advertisement of School Nurse Position
Turner-Lone Fight moved to advertise the School Nurse position with a closing date of November 30th, and Johnson seconded.
Discussion. Vote: Johnson, Turner-Lone Fight, Lone Fight, Sage and Bradfield voted yes. Motion passed.
Advertisement of Bus Driver position
Johnson moved to advertise the Bus Driver position till November 30th and Sage seconded.
No discussion. Vote: Johnson, Turner-Lone Fight, Lone Fight, Sage and Bradfield voted yes. Motion passed.
Approval of Hazard pay for tutoring personnel
Thomas explained that there was a suggestion from the School Improvement Team to grant hazard pay to paraprofessionals and staff doing face-to-face. She explained that she thinks it is a good idea because the job is riskier for those helping students in the gym. This expense will be funded through the CARES budget.
Turner-Lone Fight stated that if necessary precautions are taken, staff will be okay.
Bradfield said she disagrees with singling out a select few and paying extra for job assignments. She suggested buying masks and protection items for the staff.
The Board disagreed with approving the hazard pay and suggested that funds should be used to buy protective supplies instead.
The Board decided to let the matter die and not move on it.
Update on CTE
Thomas reported that the school has the opportunity of filling up CTE positions by looking into the option of North Dakota’s Transition to Teaching program. It will cost a person about $2,625 for the first year and $900 the second year. At the end of the second year, the person can receive a five-year teaching license from ESPB. She recommended that the District pay for it.
Turner-Lone Fight suggested requiring a two-year commitment from the personnel.
Thomas said it will be beneficial for school improvement, attendance and graduation rate. She will put together the packet.
Adjournment
Johnson moved to adjourn the meeting at 4.57pm and Sage seconded.
Vote: Johnson, Turner-Lone Fight, Lone Fight, Sage and Bradfield voted yes. Motion passed.
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
Special School Board Meeting
Zoom and Mandaree School Board Room
Wednesday October 14, 2020
Meeting called to order by President Bradfield at 4:08pm
Roll call: Members in Attendance: Rose Ann Johnson, Brad Sage and Kelly Bradfield
Absent: Sherry Turner Lone Fight and Ted Lone Fight
Others: Tara Thomas, Abiodun Obidinma, Josephine Espino, Katherine Turner, Brenda Hale, Ray Jacobson, Breann Henderson, Chandler Worley and others members of the public on Zoom
Additions to the agenda
Under Old Business
• Approval of bills towards new school construction
13. Fall sports
14. Additional bills of $41,285.01
15. Rodeo club advisor discussion
16. Approval of Extra duty compensation for Acting Human Resources
17. Discussion on Adjudication training
18. Adjournment
Adoption of the agenda
Johnson moved to adopt the agenda with additions and Sage seconded.
Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Approval of minutes
Johnson moved to approve the minutes of October 7th, and Sage seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Johnson moved to approve the minutes of September 29th, and Sage seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Sage moved to approve the minutes of September 23rd at 4pm, and Bradfield seconded.
No Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Johnson moved to approve the minutes of September 23rd at 1pm, and Sage seconded.
No Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Sage moved to approve the minutes of September 9th, and Johnson seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Approval of bills:
Regular bills is $90,512.68.
Additional bills presented is $41,285.
Total amount of bills is $131,797.69
Sage moved to approve the total bills in the amount of $131,797.69 and Bradfield seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Old Business
• New School Construction Update
Henderson requested the approval of a change order for the Low Voltage system to be paid from the FF&E budget. The system can be provided at a cost of $542,000.
Sage moved to approve the change order for the Low voltage AVA speaker System from FF&E and Bradfield seconded.
Discussion. Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
• Approval of invoices towards new school construction
Sage moved to approve Braun Intertec Corporation’s invoice B224688 in the amount of $12,697.25, and Bradfield seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Johnson moved to approve Braun Intertec Corporation’s invoice B227401 in the amount of $16,885.75 and Sage seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Johnson moved to approve Panther Development Investments invoice PDI-1040 in the amount of $13,202.72, and Bradfield seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Sage moved to approve Panther Development Investments invoice PDI-1041 in the amount of $5,923.75, and Johnson seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Sage moved to approve invoice PDI-1042 in the amount of $13,690.41 to be paid to Panther Development Investments, and Johnson seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Johnson moved to approve invoice PDI-1043 in the amount of $5,923.75 to be paid to Panther Development Investments, and Sage seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Sage moved to approve Panther Development Investments invoice PDI-1045 in the amount of $5,280, and Johnson seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
Sage moved to approve Panther Development Investments invoice PDI-1047 in the amount of $10,723.75, and Johnson seconded.
Discussion: Vote: Johnson, Sage and Bradfield voted yes. Motion passed.
New Business
School Resource Officer
Moved down for discussion when the SRO joins the meeting.
Re-opening plan
Thomas presented the results from the staff and parent survey. She stated that the consensus is to continue distance learning and review the situation in about a month.
Johnson emphasized the need to make sure the school is being disinfected properly and there is a designated person taking temperatures.
Bradfield reiterated the need to follow policy and take temperatures at the door. She also suggested Thomas get input from the Admin team and have a staff orientation to ensure everyone has the re-opening plan.
The Board recommended training facilities staff to ensure they are using sanitizing machines correctly.
Bradfield suggested re-evaluating the reopening plan with the committee, getting staff input and making the necessary changes.
School Resource Officer
(Officer Roy joined the meeting at 5.18pm.)
Officer Roy explained that the Tribal Prosecutor, Juvenile Justice Coordinator and MHA Education Department will be meeting to address the issue of students who are not doing their work and checking in with teachers. He explained that something will be done to make parents comply given the current school modifications due to the coronavirus. The Board discussed the situation and asked questions.
Officer Roy informed the Board that Officer Bick will be pulled from Mandaree and assigned to Twin Buttes. He further explained that there are no more SRO’s because TAT is currently short of Officers.
Bradfield asked how much it will cost the District to hold on to an SRO solely for Mandaree. Officer Roy will provide a written document through an MOU with the understanding that the first year will be free.
Review of policy FFB: Attendance policy
Thomas explained that there is need to consider a better language in the Attendance policy because attendance is an issue. She suggested replacing “disciplinary consequences” with “case management” because it is more friendly.
Johnson stated that there are parents who are having difficulty with connectivity so teachers should endeavor to find out why students are not online instead of assuming.
It was decided that Thomas will take the suggested language to the Attendance committee for review.
(Sherry Turner-Lone Fight joined the meeting at 5.49pm)
Written Department Head Reports
• High School Principal: Alfred Taylor
• Elementary School Principal: Gregory Sherwood
• Title I Director: Tescha Bailly
(Ted Lone Fight joined the meeting at 6.08pm)
• Special Ed Director: Candace Sherwood
• Information Technology: Roberta Baker
(Sherry Turner-Lone Fight left the meeting at 6.09pm)
• Acting Human Resources: Josephine Espino
(Sherry Turner-Lone Fight rejoined the meeting at 6.41pm)
• Kitchen: Chandler Worley
• Transportation: Johnny Bullard
• Athletic Director: Donovan Abbey
Abbey asked the Board if they want Cross county to hold. He further stated that his recommendation is still not to have Fall sports. The Board agreed with Abbey not to hold Cross country
The Board agreed to move up for discussion, the agenda item on Fall sports.
Fall Sports
Bradfield explained that it was previously approved that Fall sports should not be conducted but the Board was confronted with individuals participating in Rodeo.
Abbey said no official was hired as a Rodeo Advisor and his recommendation is the same as it relates to any sports. He recommended cancelling all sports.
Turner-Lone Fight rescinded the motion made on August 19th to cancel Fall sports based on the recommendation of the Athletic Director. Sage withdrew his seconds. Motion dies.
Turner- Lone Fight moved to cancel all Sports based on the recommendation of the Athletic Director, Superintendent and School Board, and Sage seconded.
No Discussion. Vote: Johnson, Lone Fight, Turner-Lone Fight, Sage and Bradfield voted yes. Motion passed.
• Business Office: Abiodun Obidinma
• Superintendent: Tara Thomas
School Nurse job description
Thomas presented the updated school Nurse job description. Additional corrections were suggested.
The Board wants the salary schedule and the job description brought together to the next meeting.
Policies
Tabled
Approval of Extra Duty Compensation for Acting Human Resources
Thomas stated that Josephine Espino has been made to take over HR functions. She recommended paying her the going rate of $75 a day till the HR Director returns.
Johnson moved to pay the Acting HR, Josephine Espino $75 per day and Lone Fight seconded.
No discussion. Vote: Johnson, Lone Fight, Turner-Lone Fight, Sage and Bradfield voted yes. Motion passed.
Discussion on Adjudication training
Espino explained that she would like to keep up on her certification so that she can conduct adjudications.
Lone Fight moved to approve to have Josephine Espino complete her adjudication training and Johnson seconded.
No discussion. Vote: Johnson, Lone Fight, Turner-Lone Fight, Sage and Bradfield voted yes. Motion passed.
Request by Family to use Gym
Bradfield stated that there is a request from a family to use the gym for a wake and funeral.
Johnson moved to let the family have a wake and funeral at the school and Turner-Lone Fight seconded.
Discussion: Bradfield said the building needs to be cleaned before the staff comes back from Fall break.
Turner-Lone Fight said the distancing will work better in the school because it is larger than the community center.
Lone Fight said during this pandemic, it is dangerous to expose the building and children. He urged the Board not to allow it.
Johnson withdraws her motion and leaves it up to the Superintendent because there is a policy in place that the Superintendent should be following. Thomas said she agrees with Lone Fight because it is a risky thing. Motion dies
Adjournment
Johnson moved to adjourn the meeting at 7.35pm and Sage seconded.
Vote: Johnson, Lone Fight, Turner-Lone Fight, Sage and Bradfield voted yes. Motion passed.
Signed by
Kelly Bradfield, Board President
Abiodun Obidinma, Business Manager
